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The system automatically accepts requests, sent by email or via the web application. The operators can manually register (on behalf of a customer) requests, submitted by phone or through other communication channels.
An operator can confirm the ticket acceptance by assigning one or more operators to process the request.
Each subsequent reply by an operator or the customer is added to the ticket. Replies can be sent by email or via the web application.
The system supports an unlimited number of departments and atuomatically creates a mailbox to collect requests for each department.
The customer receives an instant notification by email when a new ticket is created and when the ticket is acknowledged by an operator.
The system allows the customer to select the priority of each ticket.
Each ticket stores the full communication between the customer and the operators.
Multiple operators can process a ticket together. There is quick access to all messages and operators receive an indication when another operator is replying to the same ticket.
The system provides an easy mechanism for tracking new tickets, open tickets and tickets on hold, as well as the list of operators currently assigned to each ticket. There is an operator in charge for each ticket who is responsible for the successful resolution of the ticket.
Operators can easily review all tickets, related to a given customer or organisation. It is also possible to search for tickets by keyword.
I’ve worked with the developers of Aikidesk for more than ten years, and had the opportunity to use an early release of the application. Aikidesk is a very configurable, yet easy to use, help desk system. The UI is clean, and the application is intuitive for customers. The developers are extremely responsive, and support is top notch. I highly recommend Aikidesk for anyone seeking a new help desk system.
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